What are your options for business email?
How will you handle receiving all your business emails, as well as your personal ones?
Do you have to remember to check different email addresses?
Kaydee Web writes about your options for business email.
Once you have purchased a web site address, from an email provider you will also be able to run email along side it.
For example you purchase the address www.outdoorslove.com and therefore would be able to run email addresses along side it. For example kelly@outdoorslove.com, or info@outdoorslove.com.
Each would be set up on a server. There are different options as to how you receive them.
Why would you even have two email addresses?
Firstly, running email addresses along side your website address looks a lot more professional for your business.
Secondly, if you put your personal email address onto a website, you risk a lot of spam dropping into your INBOX without the ability to change it.
Keep them separate and limit spam on your personal account.
Convinced? So what are your options now?
Bells and Whistles …
Kaydee can set up email accounts for you personally, or for your business that run along side your new web site address.
You can choose exactly the address you want, as long as it coincides with the web address you have chosen. For example www.outdoorslove.com would be able to run email addresses along side it for example kelly@outdoorslove.com or info@outdoorslove.com.
You can then have these new email addresses set up in your Email Client (ie. Microsoft Outlook, Thunderbird, Outlook Express, Apple Mail) where you can send and receive email and organise into folders, or on your handheld device.
The recipient will receive the email from your new account (eg. kelly@outdoorslove.com) giving a much more professional approach.
If you choose this option, you can still view your emails via webmail (as below), if you are out of the office.
Some small organisations use POP3 email accounts, others use IMAP which can be set up for you if you are using a number of different devices or machines.
IMAP email is kept on server, and would provide the following benefits:
No need to download all email to check your email.
Easier to identify an unread email.
Outgoing email can be filtered to a mailbox on server for accessibility from any device.
Messages can be deleted directly on the server to make it more convenient to clean up your mailbox on the server.
What is Webmail?
Webmail is the name give to email you view via a browser (like Internet Explorer, Safari or Google Chrome) as oppose to in an email client (like Outlook Express, Microsoft Outlook, Apple Inc.’s Mail). You can access these emails where ever you are in the world, as long as you have an Internet connection. You just navigate to a specific area on the Internet, and enter in your username and password. It is a lot like the HOTMAIL interface.
If you choose the “bells and whistles” option above, you can still view your emails via webmail, if you are out of the office.
Email provided by Kaydee is accessed via NAMESCO.
What is Email Forwarding?
In this example your personal email address or old business email address is already set up as say iloveoutdoors@gmail.com.
Your new email addresses can forward to any other email address. The email address Kaydee has set up (info@outdoorslove.com) can forward to say, a gmail account (iloveoutdoors@gmail.com).
It basic means the emails are being resent to the gmail account. This is extremely easy to set up and easy to access. The disadvantage of this is that when you reply the recipient will receive the email from your gmail account (iloveoutdoors@gmail.com).
Yes, with email forwarding all the spam would get resent to your iloveoutdoors@gmail.com address, but this does not mean that your gmail address is on the spammers list.
Generally, it would be the address you use on your website that is a target for spammers. If you STOP the forwarding you would STOP the spam coming to your gmail account. But only from those that collected your address from your website (info@outdoorslove.com). Cancelling the forwarding would not stop all spam on your personal account.
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